Resource Management | Workspace Management Checklist

What do you look for when selecting a resource management | workspace management booking solution? I have complied a few questions you should be asking yourself and your team when selecting a resource management software solution.
  • Do you want a solution which is Platform independent or a software solution with full Exchange integration – i.e. complete exchange/outlook integration or one which has platform independent capabilities?
  • Do you require the ability to provide your users with on demand booking of resources- i.e. instant booking capability of conference rooms, hot desks/hoteling stations?

    Resource Management Workspace Management

    Resource Management | Workspace Management

  • Do you need to provide your users with at a glance visibility of room status with color code bars?
  • Do you need a system which has a centralized admin console for administration of services and resources?
  • Do you want to provide your users with advanced booking capabilities, i.e. have the ability of booking resources from your desk top/outlook or smart phone which will occur sometime in the future?
  • Do you want a system which will eliminate double bookings?
  • Do you need a solution which provides immediate check in and check out capabilities?
  • Do you want the ability to have auto cancelation to eliminate problems around no shows?
  • Do you want to have a solution which has Integration with digital signs and welcome screens?
  • Do you to be able to search for available resources and determine quickly what resources are available via outlook or on a digital sign/Kiosk or both?
  • Do you want to have the ability to configure set up and break down times for individual rooms- including buffer times?
  • Virtual room configuration and capabilities
  • Do you need a system which has multiple language support?
  • What type of high availability is required for the Resource Management project?
  • Is detailed statistical reporting of room reservations necessary if so what types of reports are required?
  • Do you want reception/ front desk to have the ability to check in and out guests entering the building- i.e. Full guest registration
  • Do you want the ability to show my meetings directly from outlook?
  • Is multiple time zone support a necessity?
  • Do you want to have Interactive floor plans to allow for immediate booking or hot desks and conference rooms?
  • Do you want to find and select from digital sign outside a conference room or Kiosk a floor plan of what rooms or hot desks are available or booked and be able to book them on the spot?
  • Do you wish to have a request for help button on the digital screen or Kiosk?
  • Does the system have the ability to book rooms instantly or through pre approval or both?
  • Do you want a system which has the ability to order or select ancillary services, such as catering, room layout, AV setup and more?
  • Do you want to have email notification of confirmed reservation?

For more information about our resource management solutions, please click on the link below.

Resource Management | Workspace Management Software solutions. 

For a pdf version of the questions above, please click on the link below. Resource Management | Workspace Management Software Check List

 

For further information about our Resource Management | Workspace Management software and our Resource Management Suite of products, go to our web site by clicking on our Resource Booking solutions section- www.flexnetsoftware.com. We look forward to answering any Resource Management questions you may have; please contact us for FREE at 1 (800) 263-8733 for further information.

Workspace Management | Workspace Management Solutions