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Remote working is here to stay, so it’s important to prep for your company’s policy on COVID-19 hot desk booking.

Since your work force will likely be alternating their time in the office, you need to make sure that everyone is on the same page so that you can keep your employees safe, while still ensure productivity, as well as profitability.

Here are 3 tips you’re definitely going to need for COVD-19 hot desk booking in your office:

Make sure all desks available for booking are at least 6 ft apart

This one seems like a no brainer, but we’re saying it anyway. Make sure that any desks that are available for your remote, or transient workforce are at least 6 ft away from each other. Better yet, ensure that the air flow in your building is strong, and it would be a brilliant idea to invest in air filters for your workspace. This isn’t COVID-19 specific. Employees with allergies, or lung problems will appreciate this once the pandemic is over. This is the bare minimum you can do to ensure your employees are kept safe, so investing in software to help manage this type of COVID-19 hot desk booking, will be worth your while.

COVID-19 Hot Desk Booking

Use a software that allows you to do contact tracing

You should also invest in a desk booking software that not only helps keep employees 6 ft apart easily, but can contact trace for you, as well. This is another step in keeping your employees safe. To avoid an outbreak at your workplace, as well as helping keep morale high, you’ll want a desk booking software solution like TableAir. It allows you to keep track of who has sat at what desk over a long period of time, and they launched a specific contact tracing function since COVID-19 started and will be around for the next while. If one of your employee’s contracts COVID-19, you’ll be able to easily tell who else sat at that desk, or near them and have those employees work from home in isolation to keep everyone safe. Regardless of the investment of the product, the cost of keeping your employees safe is priceless.

Have your employees book their days in the office at least 2 days in advance

This helps you keep track of how many people are going to be in the office each day, and if necessary, turn off bookings once you’ve reached capacity. Being able to keep tabs on who is in the office each day will make your job easier, and it will also give your employees piece of mind. By doing this, they will know you’re looking out for their well-being to ensure they’re not unnecessarily exposed to any illness. When folks have days booked two days in advance, and you need to close off an area for cleaning and disinfection, you’ll be able to give them way more notice than the morning of (as long as you know in advance, of course). This gives them better control over their schedule, which in turn, positively effects their productivity.

Even if you didn’t think you’d be searching for “COVID-19 Hot Desk Booking” solutions last year, we’ve got you covered! Having the right policies and procedures in place will keep your employees safe without affecting your bottom line.

Anything we didn’t cover in here, let us know and we’ll be sure to create more content to make your life easier!